This checklist is designed to assist you in your planning process. Adhering to this schedule is critical to ensuring a successful event. All items should be submitted to your GRB Event Manager, unless otherwise noted.

12 Months Out

• Provide a copy of last year's annual meetings and convention resume.
• Place your GRB Event Manager and Catering Sales Manager on your mailing list.
• Submit your exhibit and registration floor plans to your Event Manager or decorator for Fire Marshal approval. This should be done prior to selling any booth space.

9 Months Out

• Provide two (2) copies of your Fire Marshal-approved floor plans to your GRB Event Manager.
• Review services and policies with our in-house service providers (catering, concessions, audio/visual, electrical, and telecommunications).
• Provide information on any potential outside service suppliers, including:

  - Meeting Planning Consultants
  - Exposition Service Contractor / Decorator
  - AV / Production Company
  - Badge Checkers / Security
  - DMC / Transportation
  - First Aid
  - Registration

6 Months Out

• Schedule a site visit / planning meeting with your GRB Event Manager.
• Request GRB exhibitor information.
• Discuss preliminary food and beverage needs with your Catering Sales Manager.
• Provide copies of your revised floor plans to your Event Manager for final Fire Marshal approval. Once approved, forward two (2) copies to your GRB Event Manager.
• Submit your transportation plan (buses, shuttles, etc.)

3 Months Out

• Submit your preliminary meeting room & ballroom schedule and set-up requirements for review.
• Submit an exhibitor service kit and exhibitor list.
• Submit rigging plans for consideration.
• Submit your telecommunications requests to Smart City .

Per your contract, Certificate of Insurance and final payment are due 60 days prior to all events.